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File Storage and Backup

Wharfside Servers

Highly secure network file storage is available to all college employees on high capacity network servers. Network file storage provides benefits such as nightly tape backup for disaster recovery, protection from limited power outages, information security, and network-wide access from any workstation and account within the College's domain. Network file storage is encouraged because data stored on individual workstations is susceptible to data loss and/or corruption due to power outages, hardware failures, and security intrusions.

Network file storage is not for system/computer backup purposes (i.e. operating system files, program files), but rather for daily use of individual and departmental files.

Data backups performed by the Server Administrators are for disaster recovery only. Disaster recovery backups are performed on a daily basis to provide a means to restore data that has been lost or corrupted. These backups will not be kept for more than 30 days. If electronic retention ofrecords is required, the individual and/or department need to contact the Server Administrators to make arrangements. Server administrators may be contacted through Helpdesk. Records retention means keeping a backup for historical/archival purposes and will be maintained at the interval required by the individual and/or department.

Network file storage is for official College of Charleston business only. Network file storage shall not be used for non-College of Charleston business.

Each employee is responsible for moving or removing files in network storage areas prior to terminating their employment. Server administrators will delete data in the network user storage area when an employee is terminated unless the head of the user's department makes a request for retention of the terminated user's data. In this case, the data will be moved to a location agreed upon by the server administrator and department head.

Account holders and/or department heads will be notified by email of improper use. After notification, if the storage area is not brought back into compliance within a reasonable time (not more than 3 days), server administrators may remove such data as to bring the storage area back into compliance.

Microsoft OneDrive

All college employees also have the option of using OneDrive, Microsoft's cloud storage solution. Using OneDrive to store your files offers multiple benefits, such as
  • Accessing files from any device (using your phone, computer or tablet to change a file automatically updates the file across all of your devices)
  • Offline access to files; you can choose to store files locally and let OneDrive back up any changes automatically whenever you have an internet connection
  • File recovery; keeping backups in OneDrive means you don't need to panic if something happens to your device
  • Security; all connections with OneDrive are SSL-encrypted, and OneDrive also securely encrypts your data on a per-file, per-update basis
  • Collaboration; owners of a file can review and make edits simultaneously
  • Tons of space; you can store up to 1 terabyte of data! How much space is that?
Some things to keep in mind:
  • OneDrive is for official College business only.
  • Please do not upload your iTunes library, personal pictures,etc. to OneDrive.
  • Do not save your entire local drive to OneDrive – only College-related data please.

How to use it:

  1. Log into your CofC employee email account at https://outlook.office365.com.
  2. Then click the waffle (3×3 squares) and choose OneDrive.
  3. Click the dropdown arrow next to Upload and choose either Files or Folders.
  4. Navigate to and choose the item you would like to upload.
  5. Click the Upload button.
Find videos and additional training materials on Microsoft’s website: Microsoft OneDrive Training
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